APPROACH TO PRIVACY

EZY PROJECTS PTY LTD(“the Company”) is committed to meeting any privacy obligations set out in the Privacy Act 1988 (Cth) (‘the Privacy Act’) that might apply to it. The Privacy Act generally only applies to an organisation that has an annual turnover of more than $3 million. Any organisation covered by the Privacy Act must have a privacy policy in place which deals with the collection and use of individuals’ personal information.

The Company collects personal information in order to conduct its business and comply with a range of legislative requirements. The purpose of this policy is to explain how the Company handles personal information of those who work with and for the Company, and for customers or clients.

PERSONAL INFORMATION

Personal information is information relating to an individual which personally identifies an individual or makes the person’s identity reasonably apparent. Personal information may also include ‘sensitive information’. Sensitive information is information or an opinion about an individual’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences, criminal record, health and biometric information or similar such information.

Sensitive information may be required to be collected in some circumstances. the Company will only collect sensitive information if it is necessary for business purposes. The Company will generally only collect sensitive information with your consent (unless otherwise permitted or required by law).All information collected will be used and disclosed by the Company only in accordance with this policy and the law. The Company will take reasonable steps to ensure that all personal information is held securely.

COLLECTION OF PERSONAL INFORMATION

The Company will only collect personal information from individuals if it is reasonably necessary for the Company’s functions or activities.

NFORMATION PROVIDED BY AN INDIVIDUAL

It is the Company’s usual practice to collect personal information from those who are customers of the company.Specifically, the Company may collect personal information directly from an individual including:

• recruitment and on-boarding information such as an application form and resume, emergency 

contact details, and details of previous employment;

• contact details, including address, email address and phone number;

• date of birth;

• details of next of kin and emergency contact details;

• gender;

• identification documents including passport and drivers’ licence;

• marital status and family details, including in relation to personal leave;

USE OF PERSONAL INFORMATION

The purposes for which the Company may collect, use, and disclose personal information include (but are not limited):

• to assess or respond to claims, complaints, or conduct, or co-operate with investigations when 

required;

• to obtain professional services as required including legal, human resources, industrial relations, accounting and insurance services;

• claim-related administrative purposes;

• to finalise the terms of a contract, including pay rates;

• to pay and provide other benefits in accordance with a contract

• to monitor and protect workplace health and safety;

• to provide a reference upon request from another employer;

• monitoring compliance with Company policies and The Company’s contractual obligations;

• to comply with all applicable law;

• to liaise with any insurers in respect of any insurance policies that relate to you;

• running the Company business and planning for the future;

• the prevention and detection of fraud or other criminal offences;

• to defend the Company in respect of any investigation or litigation and to comply with any court 

or tribunal orders for disclosure;

• otherwise as permitted or required by law; or

• otherwise with your consent

USE OF YOUR PERSONAL INFORMATION ON THE COMPANY WEBSITE, FOR MARKETING PURPOSES ETC.

The Company may use your personal information on its website or in other publicly available resources where this is necessary for legitimate business purposes. The Company may also use this personal information for other marketing purposes, such as for displaying photos on its website and in other marketing materials. The Company will always only use such personal information in a reasonable manner, taking into account your position within the Company and the nature of your role.

DISCLOSURE OF PERSONAL INFORMATION

The Company may disclose personal information to third parties including:

• other companies within the Company’s group;

• employees and contractors working for the Company, to the extent this is necessary for the 

operation of the Company’s business;

• technology service providers, including, internet service providers, cloud hosting service providers, 

software suppliers, maintenance and support service providers, and security services on a 

confidential basis so that they can provide services to the Company;

• service providers such as banks;

• external consultants such as legal, human resources, industrial relations, accounting, and 

insurance;

• government agencies such as the ATO, Fair Work Ombudsman, WorkCover, etc;

• to other third parties as allowed by law or with your consent

ACCURACY AND STORAGE OF PERSONAL INFORMATION

The Company will always endeavour to maintain an accurate record of all personal information it holds. Individuals should ensure that all personal information provided to the Company is accurate and up to date and notify the Company of any changes where required. In addition, in order to ensure personal information is handled appropriately, individuals should:

• only access personal data if they need to do so for the proper performance of their role;

• not share personal data unless this is necessary for the proper performance of their role;

• keep personal data secure and protected;

• not make unnecessary copies of personal data and keep and dispose of any copies securely

RAISING A CONCERN OR A COMPLAINT

If you have any concerns about the use of your personal information (or of any other person’s personal information) you should discuss this with Ezy Projects.